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Outlook 2010 – How To Setup Automatic Reply

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Hello and welcome. I’m going to show you click by click how to set up an automatic out of the office reply for Microsoft Outlook 2010.

If you have an exchange account, then all you have to do is click File on the toolbar. And you’ll have a nice little wizard for you.

But if you’re using pop email. You will have to go through these steps to do it.

So the first thing you want to do is click on the new email, it is can be Hotmail or Outlook email, and then you just type in what you want your out of office reply to be.

Once you get your message typed out you want to go to file ==>save as and you want to select where.

It says save as type: you want to select outlook template and then give it a name.

Example: It is “Vacation Reply”.

I’m going to put mine in documents. So it’s easier to find and you can close out of the message.

You don’t have to save the changes it’s already saved.

So now you’ve got your reply click on file go to rules and alerts select new rule ==>apply the rule on messages I receive.

And you’re starting from a blank rule click Next pick where my name is in the To or Cc box.

Click Next and then you want to click reply using a specific template. Check that box and go down here and click on a specific template.

And then you want to browse to wherever you saved that template, which for me it was in documents.

Find your file and click open, click Next and then here you can add exceptions to the rule.

If you want certain people not to get your message or whatever you want it to be here.

But in general, just click Next and then you can specify a name.

I’m going to put “vacation reply” turn on the rule box is checked click finish ==> click apply and then click OK.

And then now your rule is running. You can send yourself a text message is to make sure that it is working properly.

And of course, when you do go on vacation, you want to leave your computer on and just minimize outlook.

Because it’s not going to work unless the computers on and the outlook are running.

I hope you enjoyed my post and hope it’s helped and thank you.

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