Create an Hotmail Signature in Outlook

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Leaving a lasting impression is hard. Doing it at the end of an email is even harder. Signatures are a way to personalize and brand your email, to let the recipient know, visually, that this email is different and from you. Outlook with its unique ribbon, give you the ability to create personalized signatures for your Hotmail messages. You can set it up so that signatures can be added automatically to all messages, or which messages will include a signature.

Alternatively, you can change the appearance of any text you add using the mini format toolbar above the text box. And you can also add icons and social media links.

Here are step-by-step instructions to guide you to create an email signature in Outlook.

Please note: If you have a Microsoft Office 365 account, and you use Outlook and Outlook on the web or Outlook on the web for business, you will need to create a signature in each.

  1. Select Tools | Options from the menu in Outlook. Go to the Mail Format tab.
  2. Click Signatures. Go to the E-mail Signature tab.
  3. Click New.
  4. Type the new signature’s desired name.
    • If you have more than one signature for different purposes, name them accordingly.
  5. Click OK.
  6. Type the desired text of your signature under Edit signature.
    • See above to add formatting options and the signature delimiter.
  7. Click OK.
  8. Click OK again.

Create an Email Signature in Outlook 2003

To set up an email signature in Outlook:

  1. Select Tools | Options from the menu in Outlook. Go to the Mail Format tab.
  2. Click Signatures.
  3. Click New.
  4. Give the new signature a name.
    • If you set up more than one signature for different purposes – work mail vis-à-vis personal chat, for example – name them accordingly.
  5. Click Next >.
  6. Type the desired text of your email signature.
    • It is best to limit your signature to no more than 5 or 6 lines of text.
    • Include the standard signature delimiter (it does not count as a line of text).
    • You can use the Font… and Paragraph… buttons to format your text, but if you want to use links, fancy formatting and images even in your signature, you can do so more easily via a different route.
    • Additionally, select a business card to add to vCard options.
  1. Click Finish.
  2. Now click OK.
  3. If you have just created your first signature, Outlook has automatically made it the default – automatically inserted – for new messages. To use it for replies as well, which I recommend, select it under Signature for replies and forwards:
  4. Click OK again.

Newer Versions of Outlook

If you have a newer version of Outlook or are working on a Mac, see these articles for guidance on changing your email signature.

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